REGULAR PRE-SHOW TASKS
(See "Who's Who" for names of who does what)
Artistic Director
Coordinates booking of main acts with the assistance of a booking committee.
Negotiates the details of the contract.
Opening Act Coordinator
Selects and books opening acts with the assistance of a booking committee.
Nergotiates details
Performer Liaison (PL)
Once the main acts are booked, PL takes care of signing and returning contracts.
For opening acts, we don’t use contracts, but PL sends a “letter of
agreement” with all pertinent information. Before each show, the Performer
Liaison:
- confirms with main & opening acts: arrival time, show time, length of
show, details of contract
- For CWB, confirms they’ll play without sound system
- For other sites, has main act arrive 2 hours before doors open and opening
act 1 hour before doors open for sound check (later ok if it's a solo act or
easy sound check)
- finds out housing needs and lets housing host coordinator know
- sends directions
- takes care of any special needs
- lets show manager, asst manager, and host know what performer’s plans
are
- gives a copy of the contract to the show manager
- gives a copy of performer bio to emcee
At-Show Volunteer Coordinator
Lines up all show-night volunteers - posts to abcd-l a list of volunteers for
each show
Show manager then confirms with each volunteer the week of the show.
Baking Volunteer Coordinator
Lines up people to bake for each show. Posts the list to abcd-l. We need 1 baker
for every 20-25 audience members.
Host Coordinator
Lines up people to host performers.
Publicity
Calls ticket outlets mid week and show morning to check on ticket sales
Post to Brewlist to advertise show
Gets copy of main and opener bios to emcee
Calls Folk DJ before folk calendar with ticket status
Send press releases with photos to local newspapers for each show
For larger shows, or those where ticket sales are lagging, post artist's promo
material in local shops & PSU bulletin boards.
Print welcome sign with list of volunteers for display at the show